5 Factors That Make or Break a Mobile Office

Office 365 at Rackspace

If you’re hesitant to move your small business to a cloud platform such as Office 365, you’re putting your company at a distinct disadvantage in today’s increasingly mobile, always-connected world. Here are five important benefits you’re missing out on:

Work anywhere, anytime

Like you, I need access to the same apps wherever I’m working. But mobile apps are often stripped-down versions of their desktop counterparts, so not all the software I’m using necessarily has what I need on every device. That affects my productivity when I’m away from my work computer and I need to make last-minute corrections to a document.

Good cloud solutions empower mobility. In fact, Microsoft takes a mobile-first approach with Office 365, and prioritizes the functionality of its mobile apps to give users the same experience regardless of whether they’re updating a Word or Excel document on a smartphone, tablet or computer.

Smoother collaboration

Office 365 at RackspaceNearly 40 percent of the U.S. workforce now telecommutes, usually working from home several days every month, according to Gallup’s 2015 Work and Education poll. Likewise, full-time remote workers are becoming increasingly commonplace. Given these trends, it’s critical for your employees to be able to collaborate online.

Cloud tools make collaborating remotely nearly as easy as being together in the same workspace. Office 365 Groups were created just for this purpose. An Office 365 Group is a collaborative workspace any user can create around a specific project.

Each group includes a shared inbox, a calendar and document library, as well as access to tools like Microsoft Planner, which is a lightweight project manager that lets you organize, assign and collaborate on tasks. Together, these apps help collaborators manage teamwork more efficiently regardless of where they are.

Simple, strong security

Security is understandably a concern when moving to the cloud. Office 365 provides business-grade cloud security to help you defend against email threats, secure mobile devices and protect sensitive data.

Microsoft recognizes the importance of security and has purposely made Office 365’s security settings easy to use. The Office 365 Security and Compliance Center, for instance, enables you to manage compliance throughout Office 365, Exchange Online and SharePoint Online. Rackspace also provides preconfigured features such as email encryption, to further assist with security precautions.

Increased efficiency

Cloud productivity tools are only as effective as the people using them. Your multitasking habits, for example, may actually be reducing your productivity by as much as 40 percent. With the help of some add-ons, Office 365 can let you know how you’re using your work time.

Using analytics and machine learning, Office 365 can show you if you’re making the best use of your time. You can see a summary of how much time you’ve spent this week in meetings, on email, in focused work time and working after hours. Used contextually, this data can reveal if you or your employees are spending 30 minutes of an hour-long meeting sending email rather than paying attention, and can help you make adjustments to work more efficiently.

Robust IT support

It’s tough to compete with larger businesses when you can’t match their IT resources. That’s why our award-winning Fanatical Support is included with all Office 365 subscriptions. Rackspace’s migration team will help guide you through the process of migrating your email, setting up users and getting familiar with the suite of productivity tools. And we’ll provide 24x7x365 support by phone, chat and email to help you understand new features and troubleshoot issues so you can tend to the business of running your business.

Ready to use Office 365 to your advantage? We can get you started.

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Allison Speakmon is the technical account manager lead for the Office 365 Advisory Services team at Rackspace. Her main focus is helping translate complex business problems into technical solutions and ensuring clients have a deep understanding of the value and solutions the Office 365 product stack offers. She holds a bachelor’s degree in both international business and design, as well as a master’s degree in business administration, and brings a unique perspective that offers out of the box solutions for IT and business challenges.

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