Collaboration, resource sharing, and project management have never been so important than in today’s interactive business environment. Tools like SharePoint allow you to connect with employees across the enterprise and organize information, people, and projects to optimize workflow throughout your business. But downtime, security concerns, and out-of-control costs can too easily turn your connectivity into a resource-depleting problem.
To avoid these pitfalls and ensure your SharePoint solution sets you up for success, you’ll need to:
- Customize & Build Smart: Develop a detailed SharePoint and cloud strategy and ensure your planned infrastructure is designed with the ability to handle your predicted server load. You’ll want to customize your SharePoint platform to make sure it’s the most efficient and responsive to your company’s goals – both now and later. Don’t be afraid to start small and grow your workload over time. Best to test than bite off more than you can chew.
- Monitor & Continually Optimize: Depending on the size of the SharePoint environment, you might assign dedicated people to monitoring and, in some cases, it may require two or more people for each farm. You should do preventive maintenance regularly to prevent problems from happening and create a response plan to minimize damage when a problem occurs. Use your monitoring data to find the strengths and weaknesses within your implementation and continually optimize for greatest efficiency.
Implementing and monitoring farms, servers, applications, services, and performance closely to ensure SharePoint adds value to your business can be a full-time job. As an example, the global entertainment company Lionsgate relies heavily on effective collaboration and approval workflows across teams, departments, and geographies. Much of their every day workflow requires cross-team collaboration, shared documents, and the ability to capture and route vital information on a global scale. While SharePoint hosted on an AWS public cloud solution was an ideal tool for this, Lionsgate’s internal IT team did not want to be bogged down with farm monitoring or troubleshooting tasks when their time could be better spent delivering more tangible value to the business. That would be, in essence, the exact opposite of the streamlined efficiency Lionsgate was looking for when implementing SharePoint to begin with.
So Lionsgate turned to a 3rd party expert – us – to handle monitoring and optimization of its SharePoint environment, including the creation of AWS service accounts, site collection, and web applications, as well as content database management and search configuration As a result, Lionsgate significantly decreased implementation times, fully optimized uptime, and reduced any new burden placed on their internal IT staff. Download the case study to learn more about Lionsgate’s SharePoint project.
When managed successfully, SharePoint provides powerful controls to manage cost, risk, and time while making it easier for employees to connect with experts, find answers, and discover insights that can propel a business forward. To learn more about how Datapipe’s Managed Microsoft SharePoint Services can help you make the most of this valuable tool, visit here.